Contractor’s Tool Box Tip

Getting Ready To Bid Checklist

Nothing is more important than once you have identified

a potential bid opportunity is to pursue it aggressively and

                               set-up a contracting infrastructure to:

____ Get the plans and specs ASAP

____ Request a copy of the plan holder’s list

____ Attend the pre bid/proposal conference, (request a copy of the sign-in sheet); and  

           market your service (s) with a company profile resume, brochure or business card

____ Request copies of the pre bid conference sign-in sheet

____ Follow-up on contacts

____ Study the plans and specs

____ Decide what you're going to bid

____ Give the plans and specs to your estimator

____ Analyze and understand your estimate

____ Read, follow and understand the bid packet instructions and requirements

____ Develop an internal bid checklist to verify that all bid documents are included in

          your bid package, i.e...addendum, amendments, forms, documents, and bid bond

____ Have at least two company contract personnel to check and verify that all bid

          documents, forms, addendum, amendments, bid bond are included in your bid 

          submittal. Check with owner to verify if all addendum or amendments have been

          received

____ Contact potential prime bidders if you're bidding as a sub

____ Bid with as many prime bidders as possible

____ Follow up with prime bidders to find out whether or not your bid was used; and if not,

          reason why!

____Utilize information and experience gained to bid future projects

Source: Development Assistance Services Program

               Construction Management Training Session